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Adding PDFs to your Web Page

VPTL Help

Need help? Email denas@stanford.edu or cgrado@stanford.edu or use the links on the right to access related help pages.

Where Files Go

PDFs and other downloads (Excel files, etc.) should be uploaded to the VPTL Website storage space at stanford.box.com. The URL for this is:

https://stanford.app.box.com/files/0/f/4528888754/VPTL_Website

Once you have uploaded your information to box.com, you’ll need to adjust a few settings before you can put the link to the PDF on a web page.

How To get your File to Box

  • Drag and drop the PDF into the folder. Once you have done that, you will need to adjust your sharing settings:
  • Click the “Shared” button next to the PDF filename.
  • Click on the gear icon in right corner of the resulting dialog. This will take you to advanced settings.
  • Create a custom URL if desired
  • Make sure the sharing settings are set to: "People with the Link" or "People in your company."
  • Find and copy the direct link for the PDF at the bottom of the settings. This is what you should use to link text or a button to your PDF.

Other Considerations

One thing to ask yourself before putting up ANY download is "can this be turned into a web page?" PDF files and other downloads aren't as accessible or searchable as  web pages. They are also not as mobile-friendly. Consider if there is a reason a user needs your content as a "file," (for example so that they can fill out a spreadsheet or print a form.)